Virtual Assistance
what's on offer
Some days, it feels like there’s a never-ending list of things to do — from managing emails to handling the tech side of things. That’s where we come in. Our virtual assistance services are here to lighten the load, so you can focus on what you do best while we take care of the rest.
- Calendar and email management
- Appointment scheduling
- Data entry and file organization
- Research and data collection
- Social media management
- Marketing automation setup
- Analytics tracking and reporting
- Copywriting for emails and websites
- Website development
- Social media content creation
Tools we use
Communication & Collaboration
- Slack, WhatsApp, Google Voice (for messaging and team communication)
Trello, Asana, Basecamp, Monday, Notion, ClickUp (for task and project management)
Website & CRM Management
- WordPress, Wix, Squarespace, WooCommerce (basic site updates and management)
- Go High Level, ActiveCampaign, Mailchimp, Ontraport, Kajabi, Keap (email marketing & automation support)
Document & File Management
- Google Docs, Google Sheets, Google Drive (file storage and document collaboration)
- Microsoft Office (Word, Excel, PowerPoint)
Podcast Hosting & Management
- Libsyn, Buzzsprout, Podbean, Anchor, Captivate, Spreaker (uploading and publishing episodes)
Basic Virtual Assistance
Our Basic Virtual Assistant (VA) Service is designed to support health and wellness businesses with essential day-to-day tasks, giving you more time to focus on what truly matters. Our highly trained VAs handle administrative work, research, customer support, social media management, website updates, and even basic podcast support.
We specialize in working with coaches, therapists, wellness practitioners, and service-based businesses, ensuring smooth operations while maintaining privacy and compliance.
- Versatile & Tech-Savvy
- Secure & Reliable Support
- High-quality Assistance
Scope of Services
Administrative Tasks
- Calendar management (scheduling client appointments, wellness events, workshops)
- Email management (responding to inquiries, organizing newsletters, flagging priority emails)
- Appointment scheduling for clients, patients, or consultations
- Expense tracking for wellness products, events, and services
- Document creation and formatting (client intake forms, wellness plans, e-books, guides)
- File organization (storing patient records, client documents securely)
- Data entry (client progress tracking, nutrition plans, therapy notes)
- CRM management (tracking client sessions, follow-ups, and subscriptions)
- Creating reports on client engagement, revenue, and wellness program success
Research & Data Collection
- Market research on wellness industry trends and emerging practices
- Finding relevant health studies, articles, and statistics for content creation
- Data mining for potential collaborations, partnerships, or outreach opportunities
- Researching tools and software for business management
Customer Support & Engagement
- Responding to general inquiries about services, programs, or events
- Managing email responses and follow-up communications
- Supporting online communities (moderating groups, responding to messages)
- Assisting with live Q&A sessions or webinars
- Sending automated updates, confirmations, or reminders
Basic Social Media & Content Management
- Scheduling and posting health & wellness content (Instagram, Facebook, LinkedIn, etc.)
- Curating and sharing relevant articles, research, or success stories
- Responding to comments, messages, and mentions
- Engaging with the community by liking, sharing, and commenting on wellness topics
- Tracking engagement and analytics to adjust content strategy
Basic Website Management
- Content updates on pages and blog posts (WordPress, Wix, Squarespace)
- Uploading and formatting blog posts and articles
- Updating service descriptions, testimonials, and success stories
- Managing online booking systems and CRM integrations
Basic Podcast Support
- Editing audio files for clarity and flow (basic cuts and noise reduction)
- Uploading episodes to podcast platforms (Apple Podcasts, Spotify, etc.)
- Creating podcast thumbnails and cover images
- Writing and formatting show notes with timestamps and key takeaways
- Booking and scheduling guests for podcast interviews
- Managing podcast episode calendar and release schedule
Basic Graphic Design & Branding Support
- Creating graphics, social media templates, presentations, and marketing materials
- Can work within your existing branding (fonts, colors, logos, templates)
- Editing and resizing graphics for different platforms (Instagram, Facebook, Pinterest, YouTube, etc.)
Webinar & Virtual Summit Support
- Platform Setup & Tech Support: Managing Zoom, WebinarJam, StreamYard, etc.
- Presentation & Slide Preparation: Uploading and organizing materials
- Speaker Coordination & Scheduling: Outreach, confirmations, and follow-ups
- Registration & Reminder Emails: Setting up automated email sequences
- Live Event Support: Managing attendee questions and troubleshooting
- Replay & Follow-up Emails: Sending recordings and additional resources
- Social Media Promotion Assistance: Scheduling posts and tracking engagement
- Basic Affiliate Program Setup: Generating affiliate links and tracking sign-ups
Course Management Support
- Course Platform Assistance: Uploading content to Teachable, Kajabi, Thinkific, Podia, etc.
- Lesson & Module Organization: Structuring courses for easy navigation
- Basic Student Support: Answering FAQs, enrollment assistance, and troubleshooting
- Basic Sales Page & Checkout Setup: Setting up offers and payment options
- Email Support for Course Members: Sending welcome emails, updates, and reminders
Tools we use
Communication & Collaboration
- Slack, WhatsApp, Google Voice (for messaging and team communication)
Trello, Asana, Basecamp, Monday, Notion, ClickUp (for task and project management)
Website & CRM Management
- WordPress, Wix, Squarespace, WooCommerce (basic site updates and management)
- Go High Level, ActiveCampaign, Mailchimp, Ontraport, Kajabi, Keap (email marketing & automation support)
Document & File Management
- Google Docs, Google Sheets, Google Drive (file storage and document collaboration)
- Microsoft Office (Word, Excel, PowerPoint)
Podcast Hosting & Management
- Libsyn, Buzzsprout, Podbean, Anchor, Captivate, Spreaker (uploading and publishing episodes)
Advanced Virtual Assistance
This service combines both basic administrative support and technical assistance to help keep your business organized and running smoothly.
From tasks like inbox and calendar management to tech-related support such as website updates, landing page edits, automation setup, course uploads, and basic funnel building—we’ve got you covered.
Perfect for entrepreneurs who need a reliable assistant with both admin and backend skills, this package allows you to delegate confidently and free up your time to focus on what matters most.
- Versatile & Tech-Savvy
- Secure & Reliable Support
- High-quality Assistance
Scope of Services
Design & Creative Services
- Video Editing: Edit podcasts, YouTube videos, and more
- Multimedia Creation: Create podcast assets (banners, covers, sound bites)
- Graphic Design: Business cards, flyers, brochures, and branding collaterals
- Advanced Website Graphics: Custom banners, animated graphics, and infographics
- Email Newsletter Design: Custom email templates for branding
Website Development & Optimization
- WordPress Web Development: Build and maintain professional websites
- Landing Page Creation & Setup: High-converting designs tailored to your business
- Site Maintenance & Troubleshooting: Fix bugs, update content, and optimize speed
- Payment Gateway Integration: Secure payment processing setup
- A/B Testing & Conversion Optimization: Improve website and ad performance
Paid Advertising
- Google Ads Setup & Management
- Retargeting Ads Setup & Management
- Paid Social Media Advertising: Strategy, setup, and monitoring for Facebook, IG, and more
Marketing Automation & Email Marketing
- Email Sequence Writing & Setup: Drip campaigns, segmentation, and automation
- Online Form Design & Setup: Custom forms for lead capture and customer interaction
- Marketing Automation Setup: Automate workflows for lead nurturing
Digital Marketing & Social Media
- Content Creation & Community Management: Engaging posts and audience interaction
- Social Media Paid Advertising: Facebook, Instagram, and LinkedIn ad setup
- Analytics & Performance Tracking: Measure campaign success and optimize
SEO & Copywriting
- SEO Optimization: Keyword research, on-page and off-page SEO strategies
- Copywriting: High-converting website and email sales copy
Virtual Summit Launch Support
- Speaker & Guest Coordination: Outreach, scheduling, and follow-ups
- Landing Page Creation & Setup: High-converting registration and event pages
- Email Marketing & Sequences: Automated email reminders, promotions, and follow-ups
- Tech Setup & Integration: Zoom, webinar platforms, and membership access
- Live Event Management: Moderator support, chat monitoring, and troubleshooting
- Social Media Promotions: Graphics, posts, and engagement strategies
- Affiliate Program Setup & Management: Partner coordination and tracking
Course Launch & Membership Site Support
- Course Platform Setup: Teachable, Kajabi, Thinkific, Podia, and similar
- Content Upload & Organization: Videos, PDFs, worksheets, and quizzes
- Sales Page & Checkout Setup: Payment gateway integration and user-friendly design
- Email Sequences for Enrollment: Welcome emails, launch campaigns, and upsells
- Webinar Setup & Funnel Integration: Tech setup for live and pre-recorded events
- Community Management: Private Facebook groups, membership forums, and engagement
General Launch Strategy & Execution
- Launch Calendar & Timeline Management: Ensure a smooth rollout
- Paid Ads for Launches: Facebook, Instagram, YouTube, and Google Ads setup
- A/B Testing for Funnels: Optimize conversions for ads, emails, and landing pages
- Automation & CRM Setup: Streamline lead tracking, customer follow-ups, and engagement
Customizable Support for Your Unique Needs
If your tools or scope of service aren’t listed, feel free to discuss them with us! Our VAs and team are highly trained in the most commonly used software, and we offer free 7-day training for your VA to get them up to speed with your specific needs.
Let’s make sure you have the right support!
Focus on what you do best while we handle the rest.
Streamline Your Health & Wellness Business Operation with Expert Support
Stop getting stuck in the daily grind. We take care of the tasks that slow you down so you can focus on growing your business and doing what you enjoy.
Get access to skilled professionals in design, marketing, automation, and admin support—all in one place.
We work as an extension of your team, ensuring smooth communication and efficiency in every project.
Whether you're just starting out or expanding, our services adapt to your needs to support your business at any stage.
Our Pricing
A PayPal invoice will be sent based on your selected services, with an additional 4.4% added to cover PayPal fees. If you prefer to use Wise instead, please select that option below and we’ll contact you for payment details.
Choose Your VA Package
Basic VA
Entrepreneurs and small businesses needing occasional support.
$
300
10 hours
- Pay-as-you-go, valid for 30 days
- Covers all basic VA tasks listed above
Advanced VA
Combines both basic administrative support and advanced technical assistance to help keep your business organized and running smoothly.
$
500
10 hours
- Pay-as-you-go, valid for 30 days
- Covers all Basic VA tasks + Advanced tasks (design, marketing, automation, etc.)
Basic VA - Fulltime
Best for growing businesses that need dedicated daily support.
starts at*
$
1,599
fulltime
- 40 hours per week (Mon-Fri)
- Dedicated VA
- Free project management for 1 month
- Free training on your business operations software
- Covers all basic VA tasks
Everything You Need to Know Before Hiring a VA
Got Questions?
How do I know if I need a VA?
If you’re overwhelmed with daily tasks, spending too much time on admin work, or need support to grow your business, a VA can help you focus on high-value activities while they handle the rest.
Are there limited slots available?
Yes, we are a small, dedicated team that handpicks our clients. We do this to ensure every client gets the support they need and aligns with our values—especially our mission of saving lives. We’re also building a community of like-minded businesses that prioritize impact.
How can I be sure I can trust my VA?
We are a family of freelancers who take pride in our work and the relationships we build. Our VAs are handpicked, trained, and experienced in handling sensitive business operations. Integrity, professionalism, and trust are at the core of what we do.
How long does it take to complete tasks under the 10-hour credit plan?
As long as deadlines are coordinated and reasonable, the usual turnaround time is 24-48 hours, depending on the complexity of the task. Some tasks may take longer based on their nature, but we’ll always communicate timelines clearly.
What’s the difference between the 10-hour credit and full-time VA plans?
10-hour credit: A flexible, pay-as-you-go plan, valid for 30 days. Ideal for businesses needing occasional or project-based support.
Full-time VA (40 hours/week): A dedicated VA working Monday to Friday, 9 AM – 5 PM. This includes free training on your business software and one month of free project management support.
How do you ensure confidentiality and data security?
We take privacy very seriously and strictly adhere to Non-Disclosure Agreements (NDAs) signed upon onboarding. Your data is protected, and our team follows strict security protocols to ensure confidentiality.
What happens if I don’t use all 10 hours?
Your 10-hour credit is valid for 30 days from the date of purchase (e.g., if purchased on April 1, it can be used until April 30). If you haven’t used all your hours by then, you get an additional 14-day grace period. After that, unused hours expire to ensure fairness, as we reserve slots in advance—similar to a retainer.
What time zones do your VAs work in?
Our VAs can work in your preferred time zone. For full-time roles, we ensure they are available during your business hours.
Do you provide time tracking?
Yes! We provide timesheets so you can track the hours used and ensure transparency in all tasks completed.
Any More Questions?
Why Work With Us?
how we work
More Time for What Matters
Your time is precious — spend it where it counts. Let us handle the day-to-day tasks so you can focus on growing your business, pursuing your passions, or simply enjoying life.
Flexible Support
Every business is unique, and so are its needs. Whether you need occasional assistance or ongoing support, we customize our services to fit you perfectly. Think of us as your behind-the-scenes team, ready to step in when you need us.
Trusted Collaboration
We’re not just here to check off tasks — we’re here to build a relationship. As your virtual partners, we work alongside you to help your business run smoother, smarter, and more efficiently. Your success is our success.
Custom Project Support
Need Help with a Specific Project?
We offer tailored project packages to fit your needs! Whether it's a one-time task or a specialized project, our team is ready to assist.